Annual Meeting Minutes - 2004
The Mary T. and Frank L. Hoffman Family Foundation

Dedicated to cruelty free living through a vegetarian vegan lifestyle.

The Annual Meeting of The Mary T. and Frank L. Hoffman Family Foundation is held over several days in late Spring or early Summer of each year following the filing of the 990-PF with the Internal Revenue Service, on or before 15 May.  The time frame allows for personal, telephone, and email communication among Trustees in accordance with the By-Laws.  The Dated indicated below is the date these Minutes were compiled.

Date:

• 30 June 2004

Trustees:

• Mary T. Hoffman
• Frank L. Hoffman

Trustees Participating:

• Mary T. Hoffman
• Frank L. Hoffman

Review of Minutes:

• The minutes of the previous Annual Meeting were reviewed and approved unanimously.

Treasurer's Report:

• 2003 Income: $14,040.00
• 2003 Expenses: $15,495.00
  Professional Fees: $250.00
  Internet and Other Expenses: $5,833.00
  Donations: $9,412.00
• 2003 Excess Revenue: ($1,455.00)
• Cash in the bank as of this date: $2,871.55
• The Treasurers report was accepted unanimously.

Review of Current Foundation and Web Site Status:

• By the end of December 2003 the number of published documents on the web site had reached 8,400.
• From 11 Feb 2003 thru 10 Feb 2004 we had 3,546,100 visitors to the web site determined by IP address, and we expect this to continue to increase this year.
• Review of Budget:
• Income from Donations: $26,000.00
• Expenses: $24,800.00
  Internet and Other Expenses: 9,500.00
  Professional Fees: 300.00
  Donations: 15,000.00
• Contingency and Reserve: $1,200.00
• Both Income and Expenses are running about half of the proposed budget, but since the Frank and Mary Hoffman agreed to fund up to $26,000.00, no changes were needed.

Old Business:

• There was no old business.

New Business:

• We discussed to increasing the number of Trustees to 4 or 5 members.  The two names suggested were Stephen Kaufman and Michael Budkie.  It was unanimously approved to ask them as soon as the legal requirements were determined.
• As we increase the number of hosted web sites and our own publishing, we will need to get assistance in publishing, and decided to explore individuals and small firms that could provide this service, much in the same way that Simplex Services does for us presently.  It was unanimously approved, providing the cost could be covered under the existing budget.
• We have been requested to assist Lifestyle Concepts, LLC, which is the development arm of the non-profit Elant health and elderly care group based in Goshen, NY.  We discussed with them that they would make donations to our Foundation in exchange for our assistance.  It was unanimously agreed to proceed, as long as there were no conflicts of interest.
• Proposed Budget for Next year:
• Income from Donations: $26,000.00
• Expenses: $24,800.00
  Internet and Other Expenses: 9,500.00
  Professional Fees: 300.00
  Donations: 15,000.00
• Contingency and Reserve: $1,200.00
• After discussion, the proposed Budget (the same as last year's) was  considered sufficient and accepted unanimously.

There being no further business, the meeting was adjourned.

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