Annual Meeting Minutes - 2012
The Mary T. and Frank L. Hoffman Family Foundation

Dedicated to cruelty free living through a vegetarian vegan lifestyle.

The Annual Meeting of The Mary T. and Frank L. Hoffman Family Foundation is held over several days in late Spring or early Summer of each year following the filing of the 990-PF with the Internal Revenue Service, on or before 15 May.  The time frame allows for personal, telephone, and email communication among Trustees in accordance with the By-Laws.  The Dated indicated below is the date these Minutes were compiled.

Date:

• 1 July 2012

Trustees:

• Mary T. Hoffman
• Frank L. Hoffman
• Michael Budkie
• Stephen Kaufman
• Marybeth Wosko

Trustees Participating:

• Mary T. Hoffman
• Frank L. Hoffman
• Michael Budkie
• Stephen Kaufman
• Marybeth Wosko

Review of Minutes:

• The minutes of the previous Annual Meeting were reviewed and approved unanimously.

Treasurer's Report:

• 2011 Income: $51,865.00
• 2011 Expenses: $52,174.00
  Professional Fees: $300.00
  Internet and Other Expenses: $8,203.00
  Internet Publishing Services: $41,688.00
  Donations: $1,983.00
• 2011 Excess Revenue: ($309.00)
• Cash in the bank as of this date: $2,236.01
• The Treasurers report was accepted unanimously.

Review of Current Foundation and Web Site Status:

• Review of Revised Budget for 2012:
• Income from Donations: $52,000.00
• Expenses: $50,800.00
  Internet and Other Expenses: 10,500.00
  Internet Publishing Services: 37,700.00
  Professional Fees: 600.00
  Donations: 1,000.00
• Contingency and Reserve: $1,200.00
• Both Income and Expenses are running less than half of the proposed budget, but since the Frank and Mary Hoffman agreed to fund up to $52,000.00, no changes were needed.
• Review of Web Site Traffic
• Due to the increasing number of problems with Constellate, on 1 Nov 2011 we move our online server to Remly, where we are no longer have the previous problems.
• We have had continued loses of web site traffic, which appears to be mostly from the non-veg and non-animal rights people.
• The social networking sites have not generated any appreciable traffic, in spite of all our efforts.

Old Business:

• There was no old business.

New Business:

• We have been having some preliminary discussions with Laura Moretti about doing some web site redesign in php and installing some other features such as rss feeds and ping features to try to attract more search engine activity and regain some of the lost general public traffic. Her initial estimate was $5,000, and with Martha doing almost no publishing at this time, we should remain within our budget.
• Proposed Budget for Next year:
• Income from Donations: $52,000.00
• Expenses: $50,800.00
  Internet and Other Expenses: 5,500.00
  Internet Publishing Services: 40,000.00
  Professional Fees: 300.00
  Donations: 5,000.00
• Contingency and Reserve: $1,200.00
• After discussion, and Frank and Mary Hoffman's assurance that they would fund up to $52,000.00, the proposed Budget was considered sufficient and accepted unanimously.

There being no further business, the meeting was adjourned.

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