Annual Meeting Minutes
The Mary T. and Frank L. Hoffman Family Foundation

Dedicated to cruelty free living through a vegetarian vegan lifestyle.

The Annual Meeting of The Mary T. and Frank L. Hoffman Family Foundation is held over several days in late Spring or early Summer of each year following the filing of the 990-PF with the Internal Revenue Service, on or before 15 May.  The time frame allows for personal, telephone, and email communication among Trustees in accordance with the By-Laws.  The Dated indicated below is the date these Minutes were compiled and approved.

Date:

• 11 July 2020

Trustees:

• Frank L. Hoffman
• Stephen Kaufman
• Tammy Nicholson
• Betsy Wosko

Trustees Participating:

• Frank L. Hoffman
• Stephen Kaufman
• Tammy Nicholson
• Betsy Wosko

Review of Prior Annual Meeting Minutes:

• Upon motion, properly seconded, the minutes of the previous Annual Meeting were reviewed and approved unanimously.

Treasurer's Report:

• 2019 Income: $68,081
• 2019 Expenses: $69,982
  Professional Fees: $3,375
  Internet and Other Expenses: $19,990
  Internet Publishing Services: $38,469
  Depreciation: $11,297
  Occupancy: $5,455
• Travel, Conferences, Meetings: $3,243
  Donations: $436
• 2019 Excess Revenue (Capital): $13,018
• Cash in the bank as of 30 June 2020: $4,690
• The Treasurers report was accepted unanimously.

Review of Current Foundation and Web Site Status:

• As reported last year, our web traffic continues to decline; where we use to have 110,000 unique visitors a day, for the month of June 2020 we had an average of only 91,000 unique visitors for the entire month. Veda believes the problem is that we need to update our web site, but we have had no viable suggestion as to how to do this. Other animal rights’ nonprofits seem to be having a similar problem.
• We are still hosting about 40 other like-minded organization's web sites.
• Since Mary’s death, 25 August 2018, we have had an open Board seat. Discussion was held about keeping an eye out for another board member who has skills which could be of value, such as internet marketing. To date we have not had any suggestions.
• We now are listed as a non-profit charity by Microsoft.
• Kimberly is only doing "volunteer" work for use of residence.
• Review of Current Year's Budget (1st 6 months of 2020):
  • Income from Donations: $28,660
  • Expenses: $24,332
    Internet and Other Expenses: $9,887 (Includes expenses for setting up and using Microsoft Azure server)
    Internet Publishing Services: $13,650
    Debt Service $0.00
    Professional Fees: $795
    Donations: $0.00
  • Contingency and Reserve: $4,328
  • Both Income and Expenses are running under half of the proposed budget, but since Frank Hoffman agreed to fund up to $84,000.00 to cover operation expenses, no changes were needed.

Old Business:

• There is an open Board position that needs to be filled. Tams suggested maybe Dr. Milton Mills might be a good possibility to consider because of his Christian stance.
• Last year we reviewed current independent contractor status and possible future needs and policies, and there is still a need to discuss our current status.

New Business:

• Executive Director discussion: At this time, the current standing executive director role is only volunteering enough to pay for living at the house by taking care of some social media and some things on the website. The board engaged in a conversation to consider starting to search for a new Executive Director whom would take on more roles and help advance the organization. Someone who would be engaged and could work from home.
  Discussion took place about possibly selling the current ED home or if a new ED should work from there. Discussion took place about the benefits of having this person be an independent contractor and how that might work. The current ED was offered $18k plus the house when hired. Others interviewed wanted $26K plus housing The board explored ways to possibly search and what the requirements might look like.
• Proposed Budget for Next year:
  • Income from Donations: $85,000.00
  • Expenses: $78,000
    Internet and Other Expenses: 28,000
    Internet Publishing Services: 44,000
    Professional Fees: 3,000
    Donations: 3,000
  • Contingency and Reserve: $7,000
  • After discussion, and Frank’s assurance that he would fund up to $84,000, the proposed budget, upon proper motion, duly seconded, was approved unanimously.
             
• We reviewed current independent contractor status and possible future needs and policies. 

Adjournment:            

• There being no further business, upon motion, duly seconded, the meeting was adjourned. 

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